Who we are
The website available at https://ptber.org.pl/default/ is the official website of the Polish Society of Experimental Plant Biology (hereinafter referred to as the PSEPB website).
What personal data we collect and why we collect it
Various forms are available on the PSEPB website, some of which are launched occasionally. Forms are used, among others, for candidates to apply for Society’s membership, registration for conferences, submitting surveys. In any case, the PSEPB website registers the IP number of the person completing the form and requires an email address. Some forms require additionally the first and last name, as well as they allow entering other personal data (e.g., address of residence).
If you have an account and log in to the PSEPB website, the website will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close a browser.
When you log in, the website will also set up several cookies to save your login information and screen display choices. Login cookies last for 2 days, and screen options cookies last for a year. If you select “Remember Me”, the login details will persist for 2 weeks. The login cookies will be removed upon logging out.
Several other cookies may be installed on your device, which are associated with storing the language settings of the PSEPB website and browsing the content. These cookies do not contain personal data.
Embedded content from other websites
PSEPB website may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if you have visited the other website.
IP addresses are used by Google Analytics, but the PSEPB website instructs this service to mask IPs (https://support.google.com/analytics/answer/2905384?hl=en).
For security and auditing purposes, your actions within PSEPB website will be recorded in audit/security logs. The logs also include the IP address from which you accessed the website.
Who we share your data with
Your data collected when filling out forms is not shared outside. However, the Society may share some data with other entities, e.g., when co-organizing conferences or other events, about which you will be informed.
How long we retain your data
If you have registered on the PSEPB website, personal information attached to the profile is also stored indefinitely. Additional personal data being provided, e.g., when submitting membership declaration, registration for a conference or other events, are kept for the time necessary to perform statutory tasks or conduct administrative activities. You can inspect, correct, or delete your personal information after logging in (not counting the username that cannot be changed), as well as by contacting the PSEPB website administrator.
Audit/security logs are kept for up to 12 months.
How we protect your data and what data breach procedures we have in place
PSEPB website uses SSL/HTTPS. This encrypts user communication with the server to ensure that all data remain private and integral.
In case of a data breach, administrator will inform affected users about unauthorized use of their personal data.
What rights you have over your data
If you have an account on the PSEPB website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, security purposes, or to perform statutory tasks.
We reserve the right to make changes to this policy. Major changes will be described accordingly.
If you have questions about this policy, please contact website administrator at firstname.lastname@example.org.
The policy was last updated on 2019-03-17.